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View step-by-step guideCompliance-first STR platform
Document every STR management decision with an audit-grade evidence trail
Action Ledgers helps owners capture pricing decisions, booking approvals, guest communication, maintenance coordination, and recurring reviews in a structured, defensible ledger.
Immutable evidence ledgerOwner-reviewed approvalsCPA-ready reporting
Compliance Snapshot
Mar 2025Pricing override approved
Today 9:14 AM
Guest message review
Today 8:02 AM
Maintenance follow-up
Yesterday
Monthly summary ready
Export
Evidence attached · Owner approved
Recent owner decisionApproved
Adjusted peak weekend rate from $289 to $319. Reason: comparable listings trend up. Evidence: rate audit screenshot attached.
Mar 21, 2025 · 9:14 AM
Platform pillars
Built for short-term rental owners
Designed around how STR owners actually operate, not generic property management workflows.
Owner stays in control
Every logged action is owner-reviewed and approved. Nothing is automated without your decision.
Evidence over guesswork
Timestamps, context, and supporting evidence — not scattered notes or screenshots.
Designed for advisor review
Exportable summaries make conversations with CPAs and tax advisors cleaner and clearer.
How it works
Three steps to a cleaner record
Action Ledgers fits into how you already operate — it structures the work you are already doing and keeps the owner in the loop at every step.
01
Connect your STR systems
Link your existing platforms — pricing tools, booking channels, communication apps, and maintenance logs. Action Ledgers pulls activity into a unified review queue so nothing falls through the cracks.
02
Review the decisions that matter
Each action surfaces for your review before it is ever logged. Approve a pricing override, confirm a booking exception, or annotate a guest communication decision. Every entry requires you, the owner, to sign off.
03
Build a defensible record
Your approved decisions accumulate into a structured, timestamped ledger with supporting evidence. Over time you build a clear, exportable participation record that is ready for CPA review or advisor conversation.
What gets tracked
Most owners already do the work. The evidence is just fragmented.
You are already adjusting prices, reviewing guests, coordinating maintenance, and checking in on your listings. Action Ledgers does not replace that work — it captures it in a consistent, structured format so you have something to show for it.
Scattered notes, screenshots, and memory are not evidence. A timestamped, owner-approved ledger is.
Every entry requires owner review and approval
Pricing decisions and overrides
Approved rate adjustments, seasonal changes, and override rationale — timestamped and documented.
Booking approvals and exception handling
Owner decisions on non-standard bookings, cancellations, and policy exceptions.
Guest communication review and approval
Key guest messages reviewed and approved before sending, with a clear decision log.
Maintenance and turnover coordination
Work orders, vendor coordination, and follow-up confirmations captured with evidence.
Listing optimization changes
Description edits, photo updates, and category changes tracked with owner-approved notes.
Weekly and monthly review workflows
Structured recurring reviews that build a consistent participation record over time.
Why it matters
A fragmented record is not a defensible one
The difference between a clean advisor conversation and a stressful one often comes down to whether you can show your work.
Before Action Ledgers
- Scattered notes and screenshots
- Unclear decision history
- Weak monthly review habits
- Hard to explain to advisors
With Action Ledgers
- Structured, timestamped actions
- Clear owner approval trail
- Recurring review workflow
- Exportable evidence summary
Evidence infrastructure
Spreadsheets are not evidence systems
Action Ledgers turns fragmented operational activity into a consistent, reviewable ledger with timestamps, context, and supporting evidence. Not a folder of screenshots. Not a memory.
Immutable evidence ledger
Once an action is owner-approved and logged, the record is preserved with timestamp and context intact. No retroactive editing of core evidence.
Owner-in-the-loop approvals
Every entry requires an explicit owner decision. AI can surface recommendations, but nothing is recorded without your review and approval.
Exportable summaries for review
Generate structured weekly or monthly summaries that give your CPA or tax advisor a clear, organized view of your participation and decision history.
AI RecommendationPending review
Pricing suggestion · Peak weekend
Comparable listings in your market are trending +12% on Friday–Saturday. Consider raising base rate from $289 to $319 for Mar 28–29.
Nothing is logged until the owner approves.
Last owner-logged action
Guest message approved · Check-in instructions
8:02 AM
AI assistance
AI assists. The owner decides.
Action Ledgers can surface AI-powered recommendations across pricing, guest communication, and operational follow-up. But a recommendation is not a logged action.
Every entry in your evidence ledger is the result of an explicit owner decision. You review the recommendation, decide whether to approve it, and only then is it recorded — with your context and the supporting evidence.
This distinction matters. The ledger reflects your participation, not an algorithm's.
AI surfaces pricing opportunities
AI drafts guest communication options
AI flags operational follow-ups
Owner approves before anything is logged
Deliverables
Records you can actually use
Action Ledgers produces structured outputs — not raw data dumps — so your records are ready when you need them.
7 actions logged
Weekly review summary
A structured rundown of every owner-reviewed action from the past seven days — pricing decisions, guest approvals, maintenance follow-ups, and listing changes.
Preview sample
31 actions · 4 categories
Monthly compliance summary
A comprehensive view of your documented participation for the month, organized by category. Designed to support advisor review and year-end preparation.
Preview sample
PDF + CSV available
Advisor-ready export
A clean, formatted export of your evidence ledger — with timestamps, owner approval notes, and supporting attachments — ready to share with your CPA or tax advisor.
Preview sample
Public resource library
Export your marketplace history
Follow the platform-specific instructions, preserve the original files, and collect a complete date range before starting historical reconciliation.
Vrbo
Payout + supporting CSVs
Bookings, payouts, properties, lodging taxes, and commission statements.
View step-by-step guideBooking.com
Reservation + finance reports
Reservation status and dates, monthly statements, invoices, and commission detail.
View step-by-step guideFAQ
Product, pricing, and onboarding
Explore product fit, pricing, integrations, onboarding, controls, and the evidence workflow before you schedule a demo.
No. Action Ledgers is a compliance and evidence platform for documenting short-term-rental management activity. It helps create cleaner, more defensible records for you and your advisors; tax treatment should always be reviewed with a qualified CPA or tax advisor.
Pricing decisions and overrides, booking and guest-review activity, maintenance and turnover coordination, listing changes, recurring management reviews, and the reasons behind owner decisions. The goal is a consistent evidence trail rather than scattered notes and screenshots.
After you authorize OwnerRez, Action Ledgers imports the account and property context available to your connection, including relevant listing, reservation, guest, inquiry, quote, and communication activity used to support your ledger. OwnerRez remains the operational source of truth; Action Ledgers organizes the evidence and management context.
Yes. Webhooks are used to keep connected records current when supported OwnerRez booking, guest, inquiry, message, property, or quote activity changes. Events are validated, handled idempotently, and then synchronized into the relevant Action Ledgers context. Action Ledgers does not write operational business data back to OwnerRez by default.
$79.99 per property per month. Annual subscriptions receive a 20% discount. One-time setup is $99.99 per property, with a 50% launch discount where offered. Your checkout should show the property count, billing interval, discounts, setup fee, and total before payment.
Use the public export guides on actionledgers.com to download the available reservation and transaction history from each channel. Keep the original export unchanged, then upload or provide it during onboarding so the source file remains part of the audit trail.
No. Owners review and approve the actions that are logged. Action Ledgers can surface recommendations and help draft records, but owner decisions remain explicit and reviewable.
Short-term-rental owners and operators who want stronger management records, repeatable review workflows, and clearer conversations with CPAs, attorneys, and other advisors—from individual hosts to growing portfolios.
Schedule a personalized walkthrough at actionledgers.com/demo or email info@actionledgers.com. The demo focuses on your portfolio, current systems, onboarding needs, and the evidence workflows most relevant to you.
Keep the work visible. Keep the record clean.
Start building a consistent, owner-reviewed evidence ledger for your short-term rental today.